Top 6 Sunsama Alternatives and How to Choose The Right One For Your Needs

Sunsama is a productivity tool that helps users organize their daily tasks and work methodically toward their goals. But what if Sunsama isn’t the right fit for your needs? The good news is that this app has many alternatives. In this guide, we’ll explore the top 6 Sunsama alternatives, ADHD productivity tools and how to choose the right one for your needs. 

Table of Contents

• What is Sunsama?

• What to Look for in a Sunsama Alternative

• Top 6 Sunsama Alternatives

• Common Challenges Faced by Users of Productivity Tools

• How to Choose the Right Tool for Your Needs

• How Forget Solves Common Productivity Challenges for ADHD Users

• Reach Peak Productivity Every Day with Our ADHD Productivity Tool — Get Started for Free Today

What is Sunsama?

Sunsama is a productivity application that helps users organize their daily schedules by providing a platform to integrate tasks, calendars, and to-do lists all in one place. The tool shines when creating a structured environment for users to organize their day, especially for those who struggle with procrastination or getting started on tasks. 

In particular, Sunsama can benefit individuals looking to improve their time management skills and create a routine. By allowing users to break down their tasks and prioritize them within a daily schedule, Sunsama reduces overwhelm and helps users focus on completing one task at a time. 

The Problem with Sunsama for ADHD Users

Sunsama may only meet the needs of some users. For instance: 

Lack of ADHD-Specific Features

Users with ADHD may find Sunsama lacking features that help manage challenges like time blindness or task overwhelm. 

Limited Customization

Sunsama’s rigid structure can be restrictive for users who prefer more control over how they organize their workflows. 

Pricing Considerations

Sunsama’s pricing may be too high for some users, especially when compared to alternatives that offer similar or more features at a lower cost.

Related Reading

• Time Management for ADHD
• How To Focus With ADHD
• How To Be Productive With ADHD
• ADHD Task Management

What to Look for in a Sunsama Alternative

ADHD-Friendly Features 

If you have ADHD or struggle with focus and time management, prioritize tools that provide specific features to help manage these challenges. Look for focus modes, reminders, and tools that combat time blindness by keeping you on track with one task at a time. 

Why It Matters

Sunsama doesn’t offer specialized ADHD-friendly features, so if you’re managing ADHD, you need a tool that helps you handle time-related challenges and distractions better.

Customizability: Why It's a Must-Have in Productivity Tools for ADHD

The tool should offer flexibility in organizing your tasks and projects. Customizability in task lists, workflows, and calendar views ensures the tool fits your unique way of managing work and deadlines. 

Why It Matters

Sunsama’s rigid task structures may not suit users who need a more flexible, customizable interface to tailor their productivity tools around their specific projects or tasks.

Task Management and Focus: Look for Features That Help You Zero In on One Task at a Time

Choose a tool that helps you focus on one task at a time. Look for features like priority levels, task timers, or focus modes that guide your attention toward the most critical tasks while blocking distractions. 

Why It Matters

For users who need clear task prioritization and assistance in reducing task overload, tools that offer single-task focus modes or task prioritization are essential for staying organized and productive.

Price and Value: Find a Budget-Friendly Option

Evaluate the pricing model of the tool. Is it a one-time payment, subscription-based, or free with premium features? Compare the cost to the tool's value and determine whether it fits within your budget while meeting your productivity needs. 

Why It Matters

Sunsama’s pricing may be too high for some users, especially when compared to alternatives that offer similar or more features at a lower cost.

Integrations: Better Connections Mean Less Work for You

Consider whether the tool integrates well with other platforms you use daily, such as Google Calendar, Slack, Trello, or Notion. Seamless integration between your tools helps create a smooth workflow without manually switching between multiple platforms. 

Why It Matters

Integrations with other productivity and communication tools can significantly enhance your ability to manage tasks across different platforms, saving time and reducing workflow friction.  

We created Forget to help people like us with ADHD get things done. Our tool fights time blindness by keeping you focused on one task at a time. No more juggling a million things and getting nowhere. We've already helped over 10,000 professionals boost their productivity, and we'd love for you to join them. Get started with our ADHD productivity tool for free today to reach peak productivity daily!

Top 6 Sunsama Alternatives

1. Forget (ICP): The Top ADHD-Friendly Productivity Tool

Forget is designed specifically for individuals with ADHD. It provides key features like single-task focus modes and reminders to help users avoid distractions and time blindness. This tool simplifies task management by encouraging focus on one task at a time, making it particularly valuable for people struggling to stay organized and manage their time effectively.

Key Features

• Focus Mode: Helps users stay on track by limiting distractions and encouraging focus on a single task.

• Reminders and Notifications: Prevents time blindness by sending reminders before deadlines.

• Customizable Task Views: Users can manage their daily, weekly, or monthly tasks according to their preferences.

Best For

• Individuals with ADHD who need extra support managing time and tasks.

• Users who prefer a clean, simple interface focused on productivity.

Common Pitfall

• Over-reliance on focus mode can lead to neglecting long-term planning, mainly if users only focus on immediate tasks.

Solution

• To avoid this, combine Forget’s focus mode with its customizable calendar views, ensuring both immediate tasks and long-term goals are covered. 

• We created Forget to help people like us with ADHD get things done. 

• Our tool fights time blindness by keeping you focused on one task at a time. No more juggling a million things and getting nowhere. 

• We've already helped over 10,000 professionals boost their productivity, and we'd love for you to join them. 

• Get started with our ADHD productivity tool for free today to reach peak productivity daily!

2. Todoist: The Flexible Task Management Tool

Todoist is a flexible task management tool that allows users to customize workflows and organize tasks with labels, priorities, and deadlines. It integrates well with Google Calendar, making it easy to sync tasks and events across platforms.

Key Features

• Customizable Labels and Priorities: Organize tasks by priority level and categories.

• Task Collaboration: Share tasks and projects with team members.

• Integration with Third-Party Apps: Works seamlessly with Slack and Google Calendar tools.

Best For

• Users who need a flexible, customizable task manager.

• Individuals working on multiple projects or collaborating with others.

Common Pitfall

• Over-customizing tasks and labels can lead to clutter, making the system hard to manage.

Solution

• Focus on using priority labels sparingly and only categorize tasks that require extra attention.

3. Notion: The All-in-One Workspace

Notion combines task management, note-taking, and databases, making it a powerful, all-in-one productivity tool. Its flexibility allows users to build their workflow from scratch or use pre-made templates for project management, writing, or personal tasks.

Key Features

• Fully Customizable Workspaces: Users can design and structure their workspaces using databases, lists, or calendars.

• Templates: Pre-made templates for various uses like project management, note-taking, or habit tracking.

• Task and Content Integration: Allows linking between tasks, notes, and resources for comprehensive project management.

Best For

• Users who need flexibility and complete control over their workspace.

• Individuals who prefer to customize their task management system from scratch.

Common Pitfall

• Notion’s flexibility can overwhelm new users due to its steep learning curve.

Solution

• Start with simple templates and gradually explore more advanced features to prevent feeling overwhelmed by the tool’s possibilities.

4. TickTick: The User-Friendly Task Manager

TickTick is a user-friendly task manager with a built-in Pomodoro timer and focus mode. It is ideal for users who need structured time blocks for work, and its habit-tracking and task prioritization features make it an excellent option for those who want to build productive routines.

Key Features

• Pomodoro Timer and Focus Mode: Helps users work in timed intervals to increase productivity.

• Habit Tracking: Allows users to build and maintain productive habits.

• Task Prioritization: Easily categorize tasks by urgency and importance.

Best For

• Users who prefer structured work sessions and habit tracking.

• Individuals who benefit from using focus timers to stay on task.

Common Pitfall

• Task overload can lead to overwhelm, especially if too many items are added to the to-do list.

Solution

• Use TickTick’s prioritization feature and the Pomodoro timer first to break tasks into manageable segments and focus on high-priority items.

5. Trello: The Visual Project Management Tool

Trello is a visual project management tool that organizes tasks using boards, lists, and cards. It is handy for teams and individuals who prefer a visual workflow.

Key Features

• Drag-and-Drop Interface: Move cards between lists to organize tasks by status or priority.

• Integration with Other Tools: Works well with Google Drive, Slack, and more apps.

• Customizable Boards: Create visual workflows with custom labels, checklists, and deadlines.

Best For

• Visual learners who benefit from a highly visual task management system.

• Teams who need a collaborative project management tool.

Common Pitfall

• Overloading cards can lead to visual clutter, making focusing on specific tasks hard.

Solution

• Use Trello’s labels and filters to reduce visual clutter and focus on current tasks, filtering out completed or non-priority items.

6. Things 3: The Minimalist Task Manager

Things 3 is a minimalist task manager with a simple, distraction-free design. It is perfect for users who want to focus on critical tasks without being overwhelmed by too many features or complexities.

Key Features

• Minimalist Interface: A clean design helps users focus on essential tasks without distractions.

• Task Hierarchy: Organize tasks and projects into a clear hierarchy to focus on immediate priorities.

• Focus Mode: Helps users concentrate on one task without distractions.

Best For

• Users who want a simple, clutter-free interface for personal task management.

• Individuals who need a task manager without the distractions of more complex tools.

Common Pitfall

• A lack of integrations with other apps may limit its functionality.

Solution

• Use Things 3 alongside complementary tools (e.g., Google Calendar) to manage more complex tasks and track long-term projects.

Common Challenges Faced by Users of Productivity Tools

Time Blindness and Task Overwhelm (ADHD Focus)

Time blindness is a common struggle for individuals with ADHD. It refers to the inability to perceive time accurately, leading to missed deadlines and poor time management. This, combined with task overwhelm, where users feel paralyzed by the number of functions they have, makes it challenging to stay productive. 

Using productivity tools that lack ADHD-specific features (e.g., focus modes or reminders) can exacerbate the effects of time blindness and task overload. Tools like Forget directly address these challenges by offering single-task focus modes that limit distractions and built-in reminders to help users stay on schedule. Forget helps users focus on one task at a time, preventing them from feeling overwhelmed by the more extensive to-do list. Reminders ensure time doesn’t slip away unnoticed, allowing users to keep up with deadlines.

Lack of Task Prioritization

Many users struggle with task prioritization, especially when their productivity tool doesn’t offer precise methods for organizing tasks by importance or urgency. Users may work on less important tasks without effective prioritization and miss critical deadlines. 

Productivity tools that don’t allow for task prioritization can leave users feeling lost and unsure of what to work on next, leading to wasted time and decreased efficiency. Opt for tools like Forget Todoist or TickTick that offer prioritization features. These tools allow users to assign priority levels to tasks, ensuring that the most important ones are tackled first. By organizing tasks based on urgency, users can avoid wasting time on lower-priority items and stay on track with deadlines.

Over-Customization and Clutter

While customizability in productivity tools can be helpful, over-customizing a task management system can lead to unnecessary complexity. Users often add too many labels, tags, or categories, making their task lists cluttered and harder to manage. 

Over-customization can prevent users from losing sight of their priorities, leading to confusion and reduced productivity. Simplify your task management by focusing on core features such as task labels and priority levels rather than over-complicating the system with excessive customization. Tools like Todoist and Trello allow for customization but also offer filters and labels to help reduce clutter and keep tasks focused.

Lack of Long-Term Planning

Many productivity tools focus primarily on day-to-day task management but cannot effectively plan for long-term goals or projects. This can cause users to focus only on immediate tasks, ignoring the larger picture, which may lead to missed deadlines for more significant projects. 

Tools that don’t offer a calendar view or long-term planning options can leave users struggling to manage big-picture projects. Tools like Forget, Notion, and Trello help users manage short-term and long-term tasks. For instance, Forget combines daily task focus with calendar views to ensure users balance immediate work and long-term goals. 

Inconsistent Use of Focus and Break Timers 

Users who need structured work sessions (e.g., through Pomodoro timers or focus modes) often need more consistency when applying these techniques. Productivity can drop without consistent breaks or time blocks, and burnout may occur. 

Using productivity tools without built-in focus or Pomodoro timers can lead to inefficient work patterns and poor time management. Tools like TickTick and Forget provide built-in timers that encourage structured work sessions. These tools use Pomodoro techniques to break tasks into manageable intervals, ensuring users maintain productivity while preventing burnout.

How to Choose the Right Tool for Your Needs

1. Define Your Workflow and Priorities

What to Do

Start by identifying your core needs. Are you looking for a tool that helps you focus, manage ADHD-related challenges, or organize long-term projects? Consider what types of tasks or projects you manage daily. Do you need task prioritization, reminders, collaboration features, or a focus mode? 

Why It Matters

Understanding your workflow is essential to choosing the right tool. A tool like Notion or Trello may work best if you manage long-term projects. If you need ADHD-friendly features, Forget is the ideal solution.

2. Test Free Trials or Demos 

What to Do

Most productivity tools offer free trials or demo versions. Use this opportunity to test several tools and see how well they fit into your workflow. Pay attention to the tool’s interface, ease of use, and whether it provides the needed features (e.g., focus mode, task views, integrations). 

Why It Matters

trying the tool in action will give you a clear understanding of how intuitive it feels and whether it aligns with your productivity needs. This hands-on experience will help you narrow down the right tool.

3. Check for Integration with Other Apps

What to Do

Look for tools that integrate seamlessly with other platforms you already use, like Google Calendar, Slack, or Trello. Ensure that the tool allows smooth transitions between your various apps, avoiding the need to switch manually between multiple systems. 

Why It Matters

Productivity is greatly improved when your tools communicate. Integrations ensure that you don’t waste time manually entering data or juggling between different apps.

4. Evaluate Pricing and Value

What to Do

Compare the pricing structures of the tools you’re considering. Determine whether you’re comfortable with subscription fees or if a one-time payment is preferable. Evaluate the value each tool provides for the price. Does it offer enough features to justify the cost, or are better alternatives available at a lower price point? 

Why It Matters

Pricing is essential, especially if you’re looking for a long-term solution. Finding a tool that fits your budget while providing all the necessary features is critical to making a good investment.

5. Think About Long-Term Usability

What to Do: Consider how the tool will grow with you. Will it adapt to changes in your workload, team size, or long-term goals? Look for features like scalability, customizability, and regular updates to ensure the tool remains useful as your needs evolve. 

Why It Matters

The best tool isn’t just one that works for you today—it will continue to meet your needs as your workflow and projects grow over time. 

We created Forget to help people like us with ADHD get things done. Our tool fights time blindness by keeping you focused on one task at a time. No more juggling a million things and getting nowhere. We've already helped over 10,000 professionals boost their productivity, and we'd love for you to join them. Get started with our ADHD productivity tool for free today to reach peak productivity daily!

Related Reading

• ADHD And Working From Home
• ADHD Productivity Hacks
• ADHD Flow State
• ADHD Productivity Apps
• ADHD Time Management Tools

How Forget Solves Common Productivity Challenges for ADHD Users

Forget includes features that are specifically tailored to address ADHD-related challenges. This includes tools that help combat time blindness, improve focus, and break down overwhelming tasks into manageable steps. 

Focus Mode: Zero in on One Task at a Time

Forget’s focus mode allows users to concentrate on one task at a time, preventing distraction by hiding other tasks or notifications. This helps prevent task-switching, a common problem for ADHD users.

Reminders and Alerts: Stay On Track and Meet Deadlines

Built-in reminders notify users of upcoming deadlines, helping them stay on track and avoid missing important tasks due to time blindness.

Why It Matters

ADHD users often face difficulty focusing on a single task or managing their time effectively. Forget’s focus mode and reminders are designed to help users overcome these hurdles by guiding their attention and ensuring they stay on schedule.

Customizable Task Views and Flexibility: Tailor Your Experience to Suit Your Needs

Forget provides customizable task views that allow users to choose how they organize their tasks—whether they prefer a daily, weekly, or monthly layout. The flexibility to adapt the tool to your specific workflow is crucial for ADHD users who need a visual way to manage their tasks without feeling overwhelmed.

Why It Matters

Control over how you view and prioritize your tasks helps ADHD users feel less overwhelmed by their to-do list. Forget’s flexible task views make it easy to break down larger projects into smaller, manageable tasks and focus on what’s important.

Task Simplification to Reduce Overwhelm: Forget Does the Hard Work for You

Forget simplifies task management by encouraging users to focus on one task at a time. This prevents users from being paralyzed by too many choices or an overloaded to-do list, which is a common problem for ADHD users.

Why It Matters

ADHD users often face task overwhelm, where too many tasks create anxiety and reduce productivity. Forget’s structure helps reduce this overwhelm by presenting tasks in a simplified, easy-to-handle format.

Reach Peak Productivity Every Day with Our ADHD Productivity Tool — Get Started for Free Today

Forget the ADHD productivity tool you’ve been waiting for. This app helps users with ADHD tackle their executive dysfunction head-on by breaking tasks down into smaller, manageable pieces. Next, instead of overwhelming users with a long list of to-dos, it encourages them to focus on one piece at a time until they’re ready to move on to the next. 

Forget helps users establish a workflow that fosters organization and routine so they can complete their work and move on to the next task. The structure that Forget provides helps users reduce anxiety around performance and boost productivity in those who struggle with ADHD.

Related Reading

• Todoist Alternatives
• ADHD Office Tools
• Any.Do vs Todoist
• Ticktick Alternatives